The energy audit activity report form is stipulated in Form No. 02, Appendix issued with Decree 30/2026/ND-CP . This form is used in the annual periodic reporting activities of energy audit organizations to the Ministry of Industry and Trade.
So, what are the latest regulations regarding the energy audit activity report template? What is the deadline for submitting the report, and what responsibilities does the energy audit organization have? Let’s explore the relevant regulations in the article below with VETS | EnE .
1. Latest Energy Audit Activity Report Template for 2026
Based on the Appendix issued with Decree 30/2026/ND-CP , the energy audit activity report form is stipulated in Form No. 02 – Energy Audit Activity Report .
This is a form for organizations conducting energy audits, used for compiling and reporting on the implementation of energy audit activities in accordance with legal regulations.
Using the correct form helps energy audit organizations standardize reporting information, ensuring consistency in the compilation and management of energy audit activities.
Download the latest energy audit activity report template:
- Download Form No. 02 – Energy Audit Activity Report
- See Decree 30/2026/ND-CP and the Appendix of Forms.
Note: Organizations should compare the form with the Appendix of the official legal document before finalizing and submitting the report.
2. Deadline for submitting energy audit activity reports
According to the provisions on the responsibilities of energy audit organizations in Article 8 of Decree 30/2026/ND-CP , energy audit organizations are responsible for submitting annual periodic reports to the Ministry of Industry and Trade before January 31st of the following year , using Form No. 02 in the Appendix attached to the Decree.
Accordingly:
- Target audience: Organizations conducting energy audits.
- The agency receiving the report is the Ministry of Industry and Trade.
- Reporting frequency: Annually.
- Deadline: Before January 31st of the following year.
- Applicable form: Form No. 02 issued together with Decree 30/2026/ND-CP .
For example, for the 2026 reporting period, the deadline for submitting the report is January 31, 2027.
In addition to regular reports, energy audit organizations are also responsible for submitting ad hoc reports when requested by competent state authorities.
Therefore, organizations need to proactively compile and store information about energy audit activities throughout the year to ensure full compliance with reporting obligations.
3. Responsibilities of energy audit organizations according to Decree 30/2026/ND-CP
Article 8 of Decree 30/2026/ND-CP stipulates the responsibilities of organizations conducting energy audits, including:
3.1. Maintaining the operating conditions for energy audits.
Energy audit organizations are responsible for maintaining operating conditions as stipulated in Article 6 of Decree 30/2026/ND-CP .
In the event of any changes to the conditions for conducting energy audits, the organization must notify the Ministry of Industry and Trade in writing within 10 days of the change occurring .
This regulation aims to ensure that organizations providing energy audit services maintain compliance with the necessary conditions throughout the service delivery process.
3.2. Ensuring safety during energy audits
Energy audit organizations are responsible for ensuring safety when conducting audits.
In practice, energy audits may involve surveying electrical systems, heating systems, production equipment, and other energy-consuming systems at a facility.
Therefore, adherence to safety procedures, coordination with the audited entity, and the use of appropriate measuring equipment are crucial elements in the implementation process.
3.3. Implement a system of regular and ad hoc reporting.
Energy auditing organizations must submit annual activity reports using Form No. 02 to the Ministry of Industry and Trade within the prescribed deadline.
At the same time, the organization is responsible for providing ad hoc reports as requested by the competent authority.
Fully implementing the reporting regime contributes to increased transparency and supports state management of energy auditing activities.
4. Regulations on the disclosure of energy audit organizations
In addition to the reporting requirements, Article 7 of Decree 30/2026/ND-CP stipulates the publication of energy audit organizations.
4.1. Receiving and publishing agency
The Ministry of Industry and Trade is the agency responsible for receiving applications and publishing the list of energy audit organizations that meet the prescribed conditions on the Ministry’s electronic portal.
4.2. Documentation for the disclosure of energy audit organizations
Energy audit organizations shall submit a declaration document in accordance with Form No. 01 in the Appendix issued with Decree 30/2026/ND-CP, along with accompanying documents, to the Ministry of Industry and Trade.
The prescribed application methods include:
- Submit in person.
- Send it by mail.
- Submit online through the National Public Service Portal.
4.3. Timeline for review and publication
Within 10 working days from the date of receiving the document and accompanying files, the Ministry of Industry and Trade shall review the files and announce the energy audit organizations that meet the conditions stipulated in Article 6 of Decree 30/2026/ND-CP .
Organizations need to proactively prepare documentation and ensure they maintain the required operating conditions to facilitate the publication and implementation of energy audit services.
5. Differentiate between an energy audit activity report and an energy audit report.
When researching legal regulations, businesses need to distinguish between energy audit activity reports and energy audit reports. These are two types of reports with different purposes and target audiences.
| Criteria | Energy audit activity report | Energy audit report |
|---|---|---|
| Purpose | Summary of the activities of the energy audit organization | Assess the current energy usage status at the audited facility. |
| Prepared by | Energy audit organization | Energy audit unit |
| Key content | The organization’s energy audit performance status | Current energy consumption, system efficiency, and energy saving opportunities. |
| Form | Form No. 02 according to Decree 30/2026/ND-CP | Comply with applicable industry regulations and guidelines. |
| Target audience | State management of energy audit organizations. | The audited facility and the fulfillment of related obligations. |
Distinguishing between the two types of reports helps businesses and energy audit organizations correctly identify their obligations, select the appropriate forms, and avoid confusion during the process.
6. Some points to note when preparing an energy audit activity report.
To prepare a report in accordance with regulations, energy audit organizations need to take the following points into consideration:
First, use the correct current form. The report must be prepared according to Form No. 02 in the Appendix issued with Decree 30/2026/ND-CP , and check for any amendments, supplements, or replacements.
Secondly, ensure the accuracy and consistency of information. Data and information on energy audit activities should be compiled from the organization’s actual records, ensuring completeness and verifiability.
Third, proactively prepare reports well in advance. Updating data throughout the year helps minimize omissions when preparing periodic reports, especially for organizations undertaking multiple energy audit projects.
Fourth, maintain relevant records and documents. The organization needs to manage and store records for inspection, verification, and to prepare ad hoc reports when required.
Fifth, monitor new legal regulations. Organizations should regularly update themselves on changes in regulations regarding operating conditions, the disclosure of energy audit organizations, and reporting requirements.
7. Frequently Asked Questions about the Energy Audit Activity Report Template
What is the latest energy audit activity report template?
According to Decree 30/2026/ND-CP , the energy audit activity report form is Form No. 02 in the Appendix issued with the Decree.
When must energy audit organizations submit their reports?
Energy audit organizations submit their annual reports to the Ministry of Industry and Trade before January 31st of the following year.
To which agency should the energy audit activity report be submitted?
According to Article 8 of Decree 30/2026/ND-CP , the agency receiving periodic reports from energy audit organizations is the Ministry of Industry and Trade.
Is reporting mandatory when the operating conditions for energy audits change?
Yes. When changes arise relating to the conditions for conducting energy audits under Article 6, the organization must notify the Ministry of Industry and Trade in writing within 10 days from the date of the change.
What are the differences between Form No. 01 and Form No. 02?
Form No. 01 is used in the procedure for announcing energy audit organizations. Meanwhile, Form No. 02 is used for reporting on annual periodic energy audit activities.
8. Conclusion
The energy audit activity report form under Decree 30/2026/ND-CP is an important form for organizations providing energy audit services. Correctly using Form No. 02 , submitting reports on time, and maintaining the required operating conditions helps organizations fulfill their legal obligations and enhance professionalism in service provision.
Besides complying with legal regulations, energy audits play a crucial role in assessing the current state of energy consumption, identifying potential savings, and proposing solutions to improve energy efficiency within businesses.
VETS | EnE provides energy audit services and consulting on energy-saving and efficient energy solutions, helping businesses identify opportunities to optimize energy costs and move towards sustainable development goals.
Businesses interested in learning more about energy audit services can find more information at VETS | EnE .
Legal basis: Decree 30/2026/ND-CP , especially Articles 6, 7, 8 and the attached Appendix.
